LMS Policy

Access - Access to LMS software, materials, and affiliated online tools will be granted as follows: 

  1. One User Account -  All TEAM ACADEMY faculty, staff, and students each have one account on each LMS that will be used for all of their LMS activities. Access to the LMS software will be attained using the TEAM ACADEMY Online ID (username and password).
  2. Exceptions - Users who do not have a TEAM ACADEMY Online ID (continuing education students, guest discussants or mentors, for example) may each be provided an account that is a LMS only username and password, at the request of a “sponsor” (faculty or staff member). These accounts (referred to as “special users”) are considered temporary, but are renewable on an annual basis, with the approval of the TEAM ACADEMY . Such accounts are assigned only to individuals who are working with TEAM ACADEMY on officially recognized activities on the LMS (i.e., those included under the institution’s license for the LMS).
  3. Student Access - In order for students to have full access, instructors make courses available. ­Instructors may, at their discretion, provide full or partial access to their course site(s) to currently enrolled TEAM ACADEMY students who are not yet registered for the course, or who are in the process of adding the course to their schedule. As students add courses to their schedule, after classes begin, they will be automatically added to the appropriate LMS , typically within 24 hours. Students who drop courses will have their enrollment within the LMS site “deactivated” to prevent unauthorized access to course materials.
  4. Length of Access to Course Site - Students have access to their course site(s) for 120 days from enrollment. This is typically done at the end of a term, but is at the discretion of the instructor. Students who are finishing an “incomplete” but who are not currently enrolled may be subject to loss of their TEAM ACADEMY Online ID. In this case, account may be established for that student , with access further  extend to 3 months at a cost of 150 QAR per month  required to complete the course. However, providing student access to courses beyond the usual cut-off will be discouraged due to the potential confusion for students and possible copyright concerns.

Course Management - Sites on the LMS server are managed with the goals of reducing faculty time and effort needed to utilize online tools and materials, and improving server performance by eliminating redundant or unnecessary demands on the database.

  1. Courses Kept on the LMS Server - To provide continuous instructor access to all of their LMS sites throughout the period, course sites are maintained on the LMS server whether they are actively used by students or not. Academic courses are any courses listed in Enroll and Pay. Academic courses made available or that have any students in the course remain on the system. Non-Academic courses are any courses created in the LMS not listed in Enroll and Pay. Non-Academic courses remain on the system for 1 year, but can be renewed each year. Any Non-Academic course that is not renewed will be archived for one year; thereafter it will be permanently removed.

Information Security - The LMS user database is allowing users to login with an username and password. The security of this systems is of paramount importance in maintaining a reliable and trusted resource for virtually available instructional materials and tools.

  1. E-mail Address Display - All LMS users will have their primary e-mail address displayed in courses. The primary email address is the Online ID by default.

Copyright Issues - Faculty are required to respect the property of others by obeying copyright law and requesting permission, when appropriate, before using the work of others.

  1. Posting Copyrighted Materials - Copyright law and Fair Use Guidelines allow faculty to provide access to copyrighted materials using the LMS system.
  2. Linking to External Sites from the LMS - The LMS software provides an easy-to-use interface for integrating links to other websites into course materials. Instructors are encouraged to link to other sites, rather than attempting to integrate the desired materials directly into the LMS course site. This alleviates copyright concerns and also retains the integrity of the materials (and associated links) in their original environment. It is the responsibility of the instructor to confirm that links from the LMS to external sites are viable.
  3. Linking to the LMS from External Sites - It is possible to link to a LMS course site directly from websites external to the LMS. Users will, however, be prompted to log in with their recognized TEAM ACADEMY Online ID to prevent unauthorized access to materials residing in the LMS.

Intellectual Property - The TEAM ACADEMY recognizes the intellectual property rights of faculty, staff, and students.

  1. Ownership of Course Sites - Ownership of LMS course sites is determined by the Director for Faculty Development. System administrators are not able to arbitrate issues related to ownership of course materials, and will refer all questions to the Director for Faculty Development.
  2. System Management Data - Information regarding LMS system performance or usage is considered the property of the TEAM ACADEY. Information regarding specific LMS sites or individual accounts will be held in confidence, although data may be gathered and presented in aggregated form by staff members (e.g. IT, Library, etc.) for professional development activities such as conference presentations and/or scholarly/industry publication.
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