7 Steps to successful Facilities Management

As you might expect, managing the maintenance and administration of a facility or manufacturing operation is a demanding task. The introduction of computerized facilities management software has transformed facility management and enhanced the overall performance of both small and large maintenance departments. With the right tools, facility managers can maximize the potential of their operations.

Spare Parts Inventory Control

When a maintenance unit is chaotic, it can be difficult for maintenance supervisors to identify parts. A CMMS system can be used by maintenance administrators to keep track of assets that need to be maintained and to set up automatic re-ordering of parts to ensure they have the proper spare parts on hand and can easily execute repairs. A CMMS also shows you exactly where the parts you need are located, saving you time searching warehouses.

Remove any documents

Because software may be configured to automatically gather information, it removes the need for clipboards and paper in routine maintenance and facility administration. Maintenance employees can also view all work order/task information on their mobile devices or PCs. As a result, maintenance personnel no longer need to sift through filing cabinets and folders to get the information they require.

Increase Productivity

Maintenance software can be linked to mobile devices, enabling technicians to access real-time data, check stocks, and begin work orders without returning to the office. This cuts down on their journey time. Maintenance technicians can also use facilities management software to find out what procedures, tools, and parts they'll need to finish a project, allowing them to work without interruption or delay.

Downtime and repair costs are decreased

Downtime is costly in terms of lost revenue and reputational and brand harm. When you focus on planned, preventative maintenance, you reduce equipment downtime. Because a property management system allows you to regularly maintain assets and structures, they are less likely to break down, cutting maintenance costs.

Make certain that all regulations are followed


Maintenance and facilities management systems must often adhere to national and international regulatory norms. On a regular basis, regulatory bodies perform random or audit inspections of all maintenance administrators. Maintenance software enables you to demonstrate regulatory compliance while also lowering the amount of paperwork and audit preparation required. Maintenance administrators can quickly prepare reports outlining the maintenance work done on essential equipment. This makes conformity verifiable and decreases the risk of noncompliance penalties.

Boost the level of security

Computerized facilities management software assists businesses in regularly maintaining and inspecting equipment, as well as satisfying safety standards, to avoid major breakdowns and malfunctions. This reduces wasted work time due to accidents while also making your tools safer for both workers and the environment.

Overtime should be minimized

Computerized facilities management software can save money over time by decreasing the need for emergency repairs and maintenance. Scheduled maintenance allows repair professionals to work more effectively and efficiently. Companies can save a lot of money by using facilities software, but it's crucial to select the correct CMMS and work with the right vendor to maximize your ROI (return on investment).

A seasoned vendor can give you with the support you require today as your facility operation matures. Team Academy has a strong history of helping professionals achieve their goals. Contact us today to register for a valuable certification in Facilities Management.